MAQUINN highly cares about your privacy and data protection. We are committed to offering the highest standards of products and services. Thus, we value each of our existing or prospective clients and aim at maintaining appropriate protection of your personal data (“Data”).
This MAQUINN Privacy Policy explains how MAQUINN collects and processes your Data when you use our website, app or other digital platforms (“Platforms”), when you purchase MAQUINN products via our platforms or via our points of sales, when you visit our points of sales, when you fill in and submit one of our Boutique Cards, when you apply for a job at MAQUINN or when you otherwise interact with or are displayed content about MAQUINN, as required by the data protection laws in the territories in which we do business.
Local-specific amendments referred to below also apply to consumers in those territories and may in some cases set out different standards due to applicable local laws, rules and regulations. If so, the local-specific amendment will govern in the event of a conflict.
- I. GENERAL PROVISION
- II. Provisions specifically applicable to MAQUINN Platforms
- III. Provisions specifically applicable to MAQUINN Points of sales
The data processing is carried out by or on behalf of the respective MAQUINN entity (“MAQUINN” or “we”) which collected your Data, as set out below. Such MAQUINN entity may further share information with the whole MAQUINN Organization in accordance with the safeguards foreseen in this policy.
Any online sales on the e-commerce section of the website are made by the respective MAQUINN entity as set out in the applicable Terms of Sales.
The categories of Data we collect about you depend on your activity and interaction with MAQUINN. The following Data may be collected by MAQUINN:
| Data Categories | Data Collected |
|---|---|
| Basic Data | Title, last name, first name, middle name, maiden name, nickname, suffix, date of birth, age category, nationality, employee (yes/no), linked account ID and relationship (e.g., VIP) |
| Contact Data | Address type, primary (yes/no), street, number, city, zip/postal code, state, territory, territory of residence, email address, primary email (yes/no), phone number, phone number type, primary phone number (yes/no), phone number, communication language |
| Identification Data | Type of identification document (e.g., passport, national ID Card), document number, expiration date, date of issue. |
| Log Data (Information collected when you use the MAQUINN Platforms for informative purposes only – Information relating to your website use) | In line with cookie choice provided (if and when applicable), when you use our Platforms for informative purposes only (e.g., you do not register on, purchase via or otherwise submit your Data through the Platform), your internet browser automatically collects, and transfers to us, certain basic information relating to your Platform use. Such Log Data may include your browser type and version, your operating system and interface, used device, language preference, the website from which you are visiting us (referrer URL), webpage(s) you are visiting on our Platforms, date and time of your visit, part of your internet protocol (IP) address, your actions taken on the Platforms, and the name of your access provider. |
| Social Media Data (Information collected when you use the MAQUINN Platforms for informative purposes only – Information processed by external social media providers) | The mere use of our Platforms does not generally involve data processing activities (including data transfers) in relation to third party media platforms and /or social networks (such as Facebook and Instagram, “External Platforms”). However, if you accept the targeting cookie provided (if and when applicable) or if you use the share buttons that enable you to share MAQUINN content with your friends through these External Platforms, the External Platforms may (subject to their own legal basis) collect and otherwise process personal data about you in order to provide you with personalized advertising. For more information about the scope and purposes of the data processed by the External Platform provider, including your rights and setting options to protect your privacy, please see the privacy notice of the respective External Platform provider. |
| Purchase Data (Information collected when you purchase a MAQUINN product) | If you purchase a MAQUINN product, we will collect Data through the purchase form to process the purchase order, such as the date of transaction, customer ID, return (yes/no), transaction ID, boutique ID, channel, sales associate ID, total quantity, shipping amount, total amount local currency, total amount global currency, product ID, quantity, price, discount, sample (yes/no), taxes, net sales amount, net sales amount global currency, number of purchased products per type, segment allocation (incl. market, boutique, etc.) and keep your purchase history. |
| After-Sales Data | If you purchase a MAQUINN product and/or seek after sale support, we will collect the following Data: Customer ID, Boutique location, creation date, last update, ticket ID, status, assignee ID, contact channel, reason, division, order no., number of previous requests, creation date, closed date, case ID, priority, case type, contact name, quantity, after-sales price, subject, description, proof of purchase (yes/no), date of purchase, boutique of purchase, product ID, communicated end, estimated end, comments for workshop, final action taken, segment allocation (incl. market, boutique, etc.), return date. |
| Marketing Data (Information collected when you subscribe to the MAQUINN newsletter or other marketing communication) | If you subscribe to our newsletter or other marketing communication in order to receive information on MAQUINN collections, products, campaigns, shows and other events, we will collect Marketing Data through the subscription form, such as consent to receive communications, consent to share / merge data, channel preferences, area of preference (Fashion, Watches & Jewelry, Fragrance & Beauty), boutique of preference, sales advisor of preference; event related data. |
| Interests Data | Languages spoken, favorite MAQUINN products, interests, reactions to marketing campaigns. Additional data may be collected for VIP clients (e.g. hobbies, food and beverage preference, boutique experience preference, etc., social influence (friend with other MAQUINN clients, VIP client of other brands) |
| Third-Party Data | From time to time we may collect Data about you from third party partners or instruct such third party partners to provide their own Data about you to external platforms in order to (i) enrich our data sets so that we can provide you with tailored information about our products, services and events on external platforms or via such third parties, as well as (ii) to perform MAQUINN brand monitoring. When you have given a third party permission to share with MAQUINN the information they hold about you either or directly or indirectly. For example, where you have been targeted with advertising content relating to MAQUINN as a result of targeting criteria we have agreed with a third party publisher or social media provider. |
| Anti-Counterfeit and Anti-Infringement Data (Information on parties to fight counterfeiting and infringements of MAQUINN’s intellectual property rights) | In order to fight against counterfeit and infringement, MAQUINN has set up processes to collect and store information on companies or individuals who commit or are likely to commit acts that violate our intellectual property rights. We collect and store the following Anti-Counterfeit and Anti-Infringement Data: identification information, postal address, email addresses, domain names, telephone numbers and other information related to counterfeit and infringing activities, together with any documents and information relating to court proceedings. This Anti-Counterfeit and Anti-Infringement Data may be collected by MAQUINN or one of its agents on its behalf, from open sources, or provided to MAQUINN by external parties, including government authorities. MAQUINN may share this Anti-Counterfeit and Anti-Infringement Data with third parties, including government authorities and its agents and advisors, for the purpose of investigating counterfeiting and infringing activity and taking action to prevent the infringement of MAQUINN’s intellectual property rights. |
| Data for the management of MAQUINN authorized/owned distribution networks | MAQUINN needs to enforce its authorized/owned distribution networks, to protect the MAQUINN brand and identify unauthorized resellers. To this purpose, MAQUINN carries out profiling activities on customers by analyzing purchase behaviors according to objective criteria. MAQUINN collects the following data for this purpose: name, purchase history (including products, volumes purchased and sizes), delivery address, location of boutique, payment method. In addition, MAQUINN periodically monitors social media sites and other online platforms/websites, as well as offline points of sales, to detect unauthorized sellers of MAQUINN products. Some Data is also collected from authorized resellers. In the event an unauthorized reseller is identified, a flag may appear on its customer profile, which will restrict access on certain services and/or sales for a period of 2 years. There is no automated decision based on profiling. |
| Image Data (may be categorized differently depending on the jurisdiction) | Upon your consent, your image is used to determine whether facial patterns are present and the parameters of those facial patterns, only in the context of the virtual try-on experience on our Platforms. No facial characteristics are measured or collected. |
| Request Data (Information collected when you otherwise interact with us) | Type of relationship with MAQUINN (e.g., customer, employee or other), last name, first name, type of request (e.g., personal information rectification or deletion request), further request details necessary to process your request (e.g. identification details), and the content of your request provided to us. |
Important General Notice: When we collect personal data through forms, we will indicate the mandatory fields via asterisks. If you fail to provide the data marked with an asterisk, MAQUINN will not able to process your Data according to this policy and this could prevent you from accessing our products and/or services. While submitting any Data, including multimedia content (photographs, videos etc.), please ensure it is accurate and do not transmit any sensitive data such as health information, political opinions, religious or philosophical beliefs, information on your sex life or sexual orientation, racial or ethnic origin, nor any content which is not expressly requested through a questionnaire or any other collection method (such as commercial information, advertising, personal creations, ideas, or concepts), unless this is required in exceptional cases (e.g. to report allergies).
Our Platform does not specifically focus on minors (i.e individuals under the age of 18). Nevertheless, if we were to inadvertently collect such information, the minor’s legal representative can exercise the minor’s rights on his/her behalf and on his/her name at any time.
We may process, electronically or manually your Data for the following purposes. Each processing of your Data is legally based either on your consent, the necessity to carry out a contract with you, a legal obligation and/or our overriding legitimate interest depending on the purpose of the processing.
| Processing Purposes: | Categories of Data potentially involved: | Legal basis: |
|---|---|---|
| Plaftorm-related Purposes Enable you to browse through our Platforms and to use your personal online account | Basic Data Contact Data Log Data Purchase Data Social Media Data | Consent Contract Legitimate interests |
| Request-related Purposes Enable you to obtain information on our products and services from our Customer Care Center, in our “Contact us” section for instance | Basic Data Contact Data Purchase Data Request Data | Contract Consent |
| Purchase-related Purposes Enable you to purchase MAQUINN products through our Platforms, in our MAQUINN Points of sales and other points of sale. Enable us to manage your purchases, payments and deliveries | Basic Data Contact Data Purchase Data | Contract |
| Service-related Purposes (including after-sales) Enable you to benefit from our warranties and after-sales, access MAQUINN services in our MAQUINN Points of sales and other points of sale or on our Platforms – for instance, to book an appointment with a sales advisor, to create a MAQUINN product wish list, use the virtual try-on, or to be able to identify you in-store. Enable us to manage the services MAQUINN will provide post purchase | Basic Data Contact Data Purchase Data After-Sales Data Image Date (only for the virtual try-on) | Contract Legitimate interests Consent (only for the virtual try-on) |
| Regulatory-related Purposes Comply with our legal obligations, including inter alia cosmetics regulations, the fight against money laundering, corruption, sanctions screening, credit card fraud, the fight against counterfeit, , and processing your data subject rights requests | Basic Data Contact Data Log Data Social Media Data Purchase Data Request Data Anti-Counterfeit and Anti-Infringement Data Data for the management of MAQUINN authorized/ owned distribution networks Health Data related to cosmetics After-Sales Data Identification Data | Consent Legal obligation Legitimate interests |
| Management of MAQUINN authorized/owned distribution networks and protection of MAQUINN products and brand Purpose Fight against diversion, selective distribution and brand equity protection, and detecting unauthorised resellers (to distinguish them from final consumers, authorized resellers or whitelisted personal shoppers (for Fashion articles only)). | Basic Data Contact Data Social Media Data Purchase Data Request Data Data for the management of MAQUINN authorized/owned distribution networks After-Sales Data | Legitimate interests |
| Product Improvement-related Purposes Collect your opinion on our MAQUINN products and services, in particular via surveys and questionnaires, to improve our products and services | Basic Data Contact Data Log Data Request Data Social Media Data Marketing Data Third-Party Data | Consent Legitimate interests |
| Studies-related Purposes Establish statistics, financial and commercial studies, perform analytics in order to provide you with personalised services | Basic Data Contact Data Purchase Data Marketing Data Request Data Social Media Data Third-Party Data | Consent Legitimate interests |
| Marketing-related Purposes Keep you informed about our latest collections, products, campaigns, shows and other events by sending you our MAQUINN communications (by electronic mail, by post or via your phone: calls, chat, SMS and MMS). These communications may from time to time present non MAQUINN brands. However, there will be no sharing of data with such companies. | Basic Data Contact Data Marketing Data Purchase Data Interest Data Social Media Data Third-Party Data | Consent Legitimate interests |
| Preference-related Purposes Improve our understanding of your interests and preferences so that we can provide you with customized offers and services based your preferences that would correspond better to your needs and wishes | Basic Data Contact Data Log Data Purchase Data After-Sales Data Marketing Data Interest Data Social Media Data Third-Party Data | Consent Legitimate interests |
| Business Contract management Manage the relationship with our contractors or suppliers, perform the contract with such contractors or suppliers. | Basic Data Contact Data Company/CV | Contract |
Within the MAQUINN Organization. To the extent permitted by law and taking into account the protection of your rights and freedom in respect of the processing of your Data, and the consent you have given (if any), your Data will only be accessible by a limited and defined number of recipients within the global network of MAQUINN companies (“MAQUINN Organization”). Such Data access will strictly take place on a “need to know” basis in order for the recipients to fulfill the Processing Purposes in their capacity as data controllers (except for CCTV Purposes which are handled locally). We may transfer your Data to another legal entity for the purposes of a collaboration, joint venture, corporate reorganization, change of legal form or other similar event, and/or to provide you with the best possible service. In case of a merger or sale, your Data will be permanently transferred to the successor company.
If you are an existing or prospective client of MAQUINN or otherwise interact with MAQUINN via the Platforms (except by way of a job application), only the MAQUINN employees within the MAQUINN Organization that are working within the teams that need to have your information (for example, Customer Relationship Management, Commercial Management, Legal, Compliance, IT, Client Customer Care and Digital Team) will access your Data.
Service providers (within and outside MAQUINN): Your Data will generally not be disclosed to recipients outside the MAQUINN Organization. In some cases, however, MAQUINN makes use of external service providers acting on behalf of MAQUINN on the basis of contractual arrangements which will include strict data protection obligations. We will in particular provide your Data to service providers or suppliers (this may include other MAQUINN companies) as part of our normal business operations for example to carry out certain IT-related tasks, conducting our business, servicing you or protecting the security and integrity of our business. These include but are not limited to IT maintenance, security and support service provider, hosting provider, payment provider, logistics provider, marketing and advertising partners, data analytics companies, event providers, digital service tools providers, mailing or emailing services or customer care center.
Other Third Parties outside MAQUINN Organization. We may, in limited cases, transfer your Data to governmental agencies and regulators (e.g. tax authorities), courts, and government authorities, all in accordance with applicable law and to external advisors (e.g., lawyers, accountants, auditors etc.), all acting as controllers. In this context, MAQUINN may also have to transfer your Data to third parties when it receives a request by an authority empowered by law to do so, pursuant to applicable laws and regulations. Anti-Counterfeit and Anti-Infringement Data and Diversion Data may be shared with third parties, including government authorities and companies legally authorized to use the MAQUINN trademarks for the purpose of investigating infringing activity and taking action to prevent the infringement of MAQUINN’s intellectual property rights.
Other Digital Partners. There may be digital partners which may process your Data for their own purposes, to the extent permitted by this policy. The processing by these entities is governed by their own privacy policies.
For instance, to share social media content, our Platforms may use share buttons. Our Platforms may include third-party links, icons or applications that allow you to share content with others, or to publish your visit or opinion of Platform content with others such as “Share” and “Like” buttons on social networks such as Facebook, Twitter, Instagram, Pinterest, etc. The provider of such application buttons may identify you via this button, if you use the button, and even if you have not used this button but are signed in to the social network when you visit the Platform (open session during your browsing). Share buttons will allow you to connect the contents consulted to your user account. The processing by these entities is governed by their own privacy policies.
When Facebook is the digital partner (for example when using App Event by Facebook, WhatsApp, Instagram) Facebook Ireland is a joint controller of the processing and the information about the processing can be found in Facebook Ireland’s Data Policy at https://www.facebook.com/about/privacy. MAQUINN and Facebook Ireland have entered into a joint controller agreement to determine the respective responsibilities for compliance with the obligations under the GDPR with regard to the joint processing.
Your image in the context of the virtual try-on our Platforms is not shared.
Data recipients as set out in Section 4 above may involve a transfer of your Data to territories that do not provide the same level of data protection. Applicable legal and regulatory requirements are taken into consideration before any cross border transfer of your Data.
- Data transfers within MAQUINN Organization will ultimately be covered by MAQUINN’s Intragroup Data Transfer Agreement.
- Any Data transfers outside your jurisdiction that do not provide an adequate level of data protection will be secured through appropriate contractual guarantees which will also be in compliance with applicable laws and regulations.
- The transfer of Data may also be based on your consent, to benefit from a unique MAQUINN experience across the world.
You may receive relevant portions of the aforementioned documents upon request as required by applicable law.
Alongside the commitment to offering the highest standards of services and products, we consider that our products should entitle you to personalized client treatment and incomparable after-sales services that may last for a lifetime for some products. For this purpose, and to ensure such services, we may need to keep your personal data for as long as it is needed for the provision of such services.
| Categories of Personal Data / Processing Purpose | Global Retention Periods |
|---|---|
| Prospect personal data for marketing purposes | 3 years from last contact with prospect. |
| Customer Personal Data for the purpose of managing the client relationship | 10 years after the end of the commercial relationship. |
| Customer Personal Data for marketing purposes | 10 years from the end of the commercial relationship. |
| Representatives of business contractors or suppliers | For the duration of the contract and then retained in an archived database with limited access for 5 years following the termination of the contract. |
We may keep your data for as long as it is necessary to comply with applicable legislation regarding product guarantee and safety and in order to follow up with you on the results of the product and offer you continuous advice. Your Data will be further retained as long as required by applicable local law or to the extent we have a legitimate and lawful purpose to do so. Please note that the storage period provided by legislation may vary per jurisdiction, and separate information notices for specific data processing (e.g. cosmétovigilance) may provide different data retention periods.
Your image in the context of the virtual try-on our Platforms is not stored, it is collected only to provide you with the service and is then deleted automatically when you close the virtual try-on page
You may have the following rights to the extent and as provided by the law applicable to you which you can exercise through the contact details provided in Section 8 below:
- A right of access and information: you have the right to be informed in a concise, transparent, intelligible and easily accessible form of the Data we hold and the way in which your Data is processed. You also have the right to obtain (i) confirmation as to whether or not Data concerning you is being processed, and, where that is the case (ii) to access such Data and obtain a copy thereof.
- A right to rectification: you have the right to obtain the rectification of your Data. You also have the right to have incomplete Data completed.
- A right to erasure: in some cases, you have the right to obtain the erasure of your Data. However, this is not an absolute right and MAQUINN may have legal or legitimate grounds for keeping such Data.
In addition, further rights will apply in accordance with GDPR, and may also be applicable in your jurisdiction (see Part IV. – Local-specific provisions):
- A right to restriction of processing: in some cases, you have the right to obtain restriction of the processing of your Data.
- A right to data portability: you have the right to receive your Data which you have provided to MAQUINN, in a structured, commonly used and machine-readable format, and you have the right to transmit such Data to another controller without hindrance from MAQUINN. This right only applies when the processing of your Data is based on your consent or on a contract and such processing is carried out by automated means.
- A right to object to processing: you have the right to object to processing of your Data when such processing is based on the legitimate interest of MAQUINN. MAQUINN may, however, invoke compelling legitimate grounds for continued processing. You also have the right to object at any time to the processing of your Data for marketing purposes. To unsubscribe from our marketing communications you may also use the above channels or simply by clicking on the “unsubscribe” link at the bottom of each communication.
If you have consented to any personal data processing activities, you can withdraw this consent at any time for future processing. Such withdrawal will not affect the lawfulness of the processing prior to consent being withdrawn.
You also have the right to lodge a complaint with a competent supervisory authority.
For any questions or comments relating to this Privacy Policy or the manner in which MAQUINN collects and uses your Data, you may also contact us by email : [email protected].
To exercise your rights, please communicate your name, surname, e-mail and any other information necessary to confirm your identity in order for us to process the request (such as your postal address) and submit your request.
Cookies are pieces of information that any website or other Platforms may transfer to your browser that are then stored in your computer system. For example, the deposit of cookies enhances your online experience by allowing us to save your preferences.
When you use the Platforms, we, or third parties working with MAQUINN, send one or more cookies – small text files containing a string of alphanumeric characters – to your device. We use both session cookies and persistent cookies. A session cookie disappears after you close your browser. Upon your consent, a persistent cookie remains after you close your browser and may be used by your browser on subsequent visits of our Platforms. Please note that if you choose not to accept certain cookies, you may not be able to utilize the features of the services provided via the Platforms to their fullest potential. We use third party cookies in connection with the services provided via the Platforms as well. For instance, we use Google Analytics to collect and process certain analytics data. We do not process or respond to web browsers’ “do not track” signals or other similar transmissions that indicate a request to disable online tracking of users who visit our Platforms or use the services provided via our Platforms. The Cookies set by third parties other than MAQUINN may be subject to the Privacy policies of those other companies.
We use cookies and collected information for the following purposes:
(i) Strictly Necessary Cookies (Always Active): These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms.
(ii) Performance Cookies: These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our Platforms. They help us to know which pages are the most and least popular and see how visitors move around the Platforms. All information these cookies collect is aggregated and therefore anonymous.
(iii) Functional Cookies: These cookies enable the Platforms to provide enhanced functionality and personalization and services, such as remembering your Data so that you will not have to re-enter it during your next visit to the Platforms or before using the services it provides. They may be set by us or by third party providers whose services we have added to our pages.
(iv) Targeting Cookies: These cookies may be set through our Platforms by us or our advertising partners. They may be used by us or those companies to build a profile of your interests and show you adverts tailored to you, including on other third party sites .
We may also collect your shortened IP address on a non-readable basis, which does not allow us to directly identify you. We will also collect automatically other information concerning your device such as model, language software version etc.
Cookies remained installed for a period of 12 months upon your consent.
Depending on the local version of the Platform you are using, this Privacy Preference Center may provide you with additional information about the cookies used by MAQUINN as well as specific consent settings if you do not wish MAQUINN to use all or part of the above-mentioned third party cookies.
Please be aware that restricting cookies may impact your user experience and may prevent you from using parts of our Platforms or services.
A. What Data do we collect and why
| Processing Purpose: | Categories of Data potentially involved: | Legal basis: |
|---|---|---|
| Offer you or other clients a marketing personalized experience adapted to your or their needs and interests (e.g. provide clients personnalized offers based on your Purchase Data).This involves profiling activities, but no automated decision based on profiling is taken. | Basic Data Purchase Data Marketing Data Interest Data | Consent |
B. To Whom could we disclose your data?
Your Data is shared within the MAQUINN Organization and services providers as detailed in Part I Section 4 above.
To provide you with the best digital marketing experience, and in particular for marketing targeting purpose, upon your consent, your Data is transmitted to digital partners. Such partners will process your Data according to their privacy policy. You can withdraw your consent at any time, or object for the use of your Data by such partners, either directly by contacting the partners or by contacting us at [email protected].
The other Sections of Part I (e.g. data retention, your rights, etc) will still apply to this data processing.
We welcome and value applications from talented candidates.
A) WHAT DATA DO WE COLLECT AND HOW?
| Data Categories | Data Collected |
|---|---|
| Applicant Data (Information collected when you apply for a job at MAQUINN or its affiliates) | If you apply for a job at MAQUINN or its affiliates via the Platforms, we collect the following Data relating to your application:title / gender, name (first name and surname), nationality, Territory and city of residence, postal address, email address, phone number, educational level, school/university, spoken languages, work experience, certificates, further CV information, your preferred entry date, and further Data you may submit. |
B) WHY DO WE COLLECT AND PROCESS YOUR DATA AND HOW DO WE JUSTIFY THE PROCESSING OF YOUR DATA? C) TO WHOM COULD WE DISCLOSE YOUR DATA?
| Processing Purposes: | Categories of Data potentially involved: | Legal basis: |
|---|---|---|
Application-related Purposes Process your application, including checking open positions via internal and external experts in the case of job applicants as well as maintain an applicant pool in order to be able to match future positions with potential candidates | Applicant Data | Consent Contract Legitimate interests |
If you apply for a job through the Platforms, the MAQUINN human resources department will process your application (within the MAQUINN Organization) and may forward your application to external recruitment firms as necessary.
D) FOR HOW LONG DO WE KEEP YOUR DATA?
Subject to your consent, we may keep your Data on file for up to 2 years following your last visit to our candidate space and contact you if another appropriate opportunity arises if your previous application on the “Careers” section of our Platforms is not successful. In case you choose not to be contacted for future opportunities, your Data will be kept for up to 6 months after the end of the respective application process, unless shorter or longer retention is permitted or required by applicable local law. Notwithstanding the foregoing, in certain jurisdictions, we may keep your Data on file for a longer time period, subject to applicable law, as detailed in the specific provisions in Part IV below.
E) HOW TO CONTACT MAQUINN FOR PRIVACY QUERIES
For any Applicant Data for your application to our “Careers” section, you may view and manage your Applicant Data directly within the MAQUINN Career Site, or in any event you may contact MAQUINN at [email protected] or as otherwise detailed in Part I Section 8 above.
A) WHAT DATA DO WE COLLECT AND HOW?
| Data Categories | Data Collected |
|---|---|
| CCTV Data to view and record individuals at our sites, 24 hours per day, 7 days per week Where CCTV is in use at our sites, and where legally required, we will ensure that signs are displayed at the entrance of the surveillance zone to alert employees, guests and contractors their image may be recorded. | Image |
B) WHY DO WE COLLECT AND PROCESS YOUR DATA AND HOW DO WE JUSTIFY THE PROCESSING OF YOUR DATA?
| Processing Purpose: | Categories of Data potentially involved: | Legal basis: |
|---|---|---|
| CCTV-related Purposes Protect individuals as well as our property and assets, prevent, repress and prosecute crimes and offenses. – to prevent or detect crime and protect buildings and assets from damage, disruption, theft, vandalism and other crime; – for the personal safety of employees, guests and contractors and other members of public and to act as a deterrent against crime; – to support any internal investigations in relation to the above | CCTV Data | Legitimate interests |
C) TO WHOM COULD WE DISCLOSE YOUR DATA?
To achieve the aforementioned purpose, MAQUINN will share your personal data with the Security Department and Legal Department of the MAQUINN entity acting as a data controller, and its security services provider (within a secured restricted area or control room), and will give access to the private security companies providing installation and maintenance support services to the data controller,
Any employees using CCTV will be given training to ensure that they understand and observe the legal requirements relating to the processing of any CCTV Data gathered.
D) FOR HOW LONG DO WE KEEP YOUR DATA?
The images shall be kept for a maximum term of one (1) month after they were captured, unless they must be kept to evidence the perpetration of acts against the safety of persons, assets or facilities, in the latter case they are extracted from the systems and kept for the duration of the proceedings.
We will ensure that CCTV Data gathered from systems is stored in a way that maintains its integrity and security. This may include encrypting the CCTV Data, where it is possible to do so.
Other activities might be conducted in the points of sales you are visiting (e.g. facial recognition, measurement and analysis of Client’s movements within the Boutiques, COVID-19 protection), additional and specific notices will be available in such points of sales.